Powerful procurement software for restaurants
Optimize procurement from raising POs to managing budgets and purchase returns. Simplify indent requests, manage multiple vendors, control food costs, run a profitable restaurant, and experience the best supplier relationship.
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Benefits of restaurant procurement and purchase management software
Unified purchase ordering processing
Centrally create, send, and track purchase orders across all your restaurant locations. Raise POs directly from the POS or by using the GoSure GRN app to ensure consistency and accuracy. Eliminate manual entry errors, speed up the order process, and ensure every location maintains the right stock levels for smooth operations.
Data-driven inventory planning
Make smarter purchasing decisions by analyzing historical purchase data, stock levels, and demand trends to forecast needs accurately. Automated inventory syncing and cost variance analysis ensure your inventory aligns with your restaurant’s demands, reducing waste, optimizing storage, and supporting cost-effective purchasing decisions.
Better supplier relationship management
Manage vendor details, their reliability, pricing, and performance metrics in one place to choose vendors who best align with your needs at the specific time. With better visibility and control over supplier interactions, you can negotiate favorable terms, ensure consistency, and improve long-term partnerships.
Improved budget control and profit optimization
With detailed expense and budget tracking, restaurateurs can track spending against budgets, monitor price fluctuations with cost variance analysis, and make informed purchasing choices to reduce unnecessary costs. Insights into supplier pricing and expense trends help better manage food costs and margin rates.
Quick and easy returns processing
Easily document and process returns for damaged or expired items, ensuring inventory remains fresh and quality standards are upheld. With efficient return management, ensure that items flagged for return are promptly tracked and sent back to suppliers, minimizing inventory waste and maintaining high-quality stock.
Ensuring consistency in taste and quality
Secure a consistent supply of quality ingredients from trusted suppliers and maintain the same taste and food quality throughout the year. Establish reliable vendor relationships, track ingredient quality, automate reorders based on demand, and translate this consistency to dishes that taste the same every time.
What is restaurant procurement management?
Restaurant procurement management involves the entire process of forecasting demands, ordering, and sourcing the raw materials needed for a restaurant to prepare their dishes. A typical restaurant procurement management cycle begins with forecasting the demand for required items and their quantity for a period of time, generating the POs for these items, sending them to the specific supplier mapped to that item, receiving purchase invoices against the POs, and then adding the received stock to inventory for production.
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How does a software help in restaurant purchase and procurement management?
With the right procurement management software in hand, restaurants can automate purchase orders, track supplier performance, control food costs, and avoid overstocking or stock outs. This results in a smoother, more efficient operation that supports consistent food quality, better supplier relationships, and increased profitability.
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Why should you use Gofrugal for managing your restaurant's purchases?
Automated inventory replenishment
Our inventory system tracks stock levels in real time and automatically shows the suggested PO with items and its quantity for generating purchase orders based on preset inventory thresholds. For multi-outlets, the indents are automatically sent to the central kitchen based on the preset points. This automation reduces the risk of stockouts, ensuring you always have the right ingredients on hand without overstocking.
Purchase returns for damaged or expired goods
Quickly flag damaged or expired items and initiate returns through the purchase return screen. This feature helps you maintain high-quality stock and minimizes losses due to unusable goods.
Dedicated purchase inward app
The GoSure GRN app simplifies receiving goods. For central kitchens, scan the raw materials and consumables with mobile phones and track their batches and expirations. For outlets, easily scan the trade as in products like beverages and ready-to-eat items and record incoming stock accurately and efficiently. This flexibility ensures smooth and precise stock entry across locations.
Parcel entry for simplified receiving
In busy operations, not every delivery can be checked immediately. With the parcel entry feature, gatekeepers or staff receiving goods can make a preliminary entry for the parcel with key details like container quantity and supplier name. Once verified, dedicated staff can complete the stock entry through the GoSure GRN app, finishing the material receiving process.
Supplier/vendor management
Efficiently manage multiple vendors and their partnerships with an extensive supplier management feature. Track vendor performance, pricing, and reliability, and categorize suppliers with the items they supply. This insight helps you make data-driven decisions on vendor selection and negotiation.
Margin protection
Protect your profits with margin analysis and cost variance tracking. By monitoring supplier prices and analyzing profit margins by vendor, Gofrugal helps you make choices that maximize profitability, ensuring every purchase aligns with your budget and profit goals.
Challenges in restaurant purchase management and our solutions
- Limited visibility and control over ingredient receiving
- Overstocking and understocking by manual processing
- Handling multiple vendors for the same item
- Difficulty in handling purchase returns
Challenge
Limited visibility and control over ingredient receiving
Solution
Gofrugal’s purchase inward app and parcel entry feature provide complete visibility and control over inward materials. Staff can scan barcodes, EAN codes, or item codes for accurate recording, ensuring every delivery matches the order specifications.
Challenge
Overstocking and understocking by manual processing
Solution
Gofrugal’s automated inventory replenishment uses real-time data to suggest purchase orders based on stock thresholds, keeping inventory levels accurate and reducing waste or missed sales opportunities.
Challenge
Handling multiple vendors for the same item
Solution
Gofrugal’s supplier management tools allow you to categorize and track vendors based on performance and price. This feature simplifies vendor comparison and supports better decision-making for selecting cost-effective suppliers.
Challenge
Difficulty in handling purchase
Solution
Gofrugal’s purchase return feature makes the return process easy, allowing you to quickly flag, document, and initiate returns directly in the system. This minimizes financial loss and keeps your inventory fresh and high quality.
Hear from our customers
Gofrugal is the future-proof POS we needed to meet customer needs with promotional offers and continuous billing. ServQuick powers 30% of our growth, playing a vital role in building our extensive customer base.
Ms. Priscilla Darshani,
Jody's Restaurant, Fiji
Switching from fast food to a restaurant, ServeEasy offered fast billing, smart reports, GST summaries, inventory management, supplier tracking, and streamlined payment processing. The centralized dashboard for food aggregators kept us a top seller.
Mr. Jey Charan,
Tasty Kitchen, Chennai
Gofrugal's inventory system reduced waste costs by configuring the right quantity of ingredients required to prepare a particular food item. We are also able to manage orders across our various outlets in a simpler and easier way.
Mr. Arivu and Mr. Deepak
Abi Sweets, Chennai
Overview of restaurant purchase management software
What is restaurant procurement software, and why is it important?
Restaurant procurement software is a tool that streamlines the entire process of sourcing and purchasing raw materials and ingredients for a restaurant. By managing vendor relationships, automating purchase orders, and tracking costs, having restaurant purchase management software ensures a consistent supply of quality ingredients, helping you control costs, reduce waste, and maintain quality standards.
How does restaurant purchasing software help with inventory management?
The best restaurant purchasing software is tightly integrated with the restaurant's inventory systems to provide real-time updates. Every purchase order, purchase invoice, receipt, delivery note, and return is automatically synced with your inventory, ensuring accurate stock levels and preventing both overstocking and stockouts.
What features should I look for in restaurant purchase management software?
Look for features that give information on what to order for that particular period, supplier management, inventory integration, cost control, and return processing. Gofrugal’s restaurant purchase management software offers all these modules, making it easier to manage your restaurant’s procurement process efficiently.
How can restaurant procurement software help with cost control?
Procurement software tracks spending on each vendor and ingredient, enabling cost variance analysis, supplier-wise margin analysis, and giving an in-depth P&L report. By identifying cost-effective suppliers and monitoring price trends, you can make better purchasing decisions, control food costs, and improve your profit margins.
Can Gofrugal’s restaurant purchasing software handle multiple suppliers for the same item?
Yes, Gofrugal’s software is built to manage multiple suppliers, allowing you to compare pricing, track supplier performance, and categorize vendors for easier selection. This flexibility is particularly useful for restaurants that source the same ingredient from different vendors depending on availability, price, or quality.
Does Gofrugal’s restaurant procurement software integrate with POS and other systems?
Yes, Gofrugal's native restaurant ERP software has all the purchase, inventory, and billing modules, which act as your one-stop solution for restaurant management. Our restaurant ERP software ensures your purchasing, inventory, and sales data work together to provide accurate, up-to-date information on stock levels and procurement needs.
Can Gofrugal’s restaurant purchasing software help with compliance and auditing?
Yes, Gofrugal’s software maintains detailed records of all purchasing transactions, returns, and supplier interactions. When buying our restaurant ERP software, you get access to the built-in account management module, AccountsEasy. This accounting software helps you manage taxes, file GST, maintain a ledger, and track your profit and loss records.
How apt is the software for different types of restaurants?
Gofrugal’s restaurant procurement software is highly customizable and can be tailored to meet the unique needs of various restaurant formats, whether you operate a quick-service restaurant, a fine dining establishment, or a multi-location chain. The flexibility allows you to set up workflows, supplier preferences, and inventory management based on your specific requirements.
Can the software assist with seasonal purchasing adjustments?
Absolutely. Gofrugal’s data-driven insights enable you to analyze seasonal demand trends, helping you adjust purchasing levels accordingly. This feature ensures you’re well-stocked for peak times without overbuying for slower seasons.
Can I use Gofrugal’s procurement software to manage purchases across multiple locations?
Yes, Gofrugal’s software is ideal for multi-location restaurants. Our restaurant HQ solution provides a centralized view and control over all purchase orders, inventory, and vendor interactions, making it easy to manage procurement across different locations with consistency and efficiency.
How to download free restaurant procurement software
To download free restaurant procurement software, click the download link below. You’ll find a free trial version that allows you to explore the features before purchasing the full version.