The Best e-invoicing software for creating professional GST 
e invoices

e-invoicing is a method that uses unique identifiers like IRN and QR code responses to authenticate B2B invoices electronically through the GST-IRP portal. Any ERP system should be capable of generating e-invoices with an integrated e-invoicing solution. Gofrugal's AccountsEasy is a powerful e-invoicing software that connects Point of Sale (POS) systems with the e-invoicing portal. The software also offers features such as automated invoice generation, real-time invoice tracking, data security, and more.

Best e-invoicing Software

Real time IRN generation with Gofrugal e-invoicing software

There is no need for any other separate integration or add-on for e-invoicing when Gofrugal ERP is in action. With the integrated accounting software AccountsEasy, Gofrugal POS with an e-invoicing system eliminates the manual process of e-invoicing by directly connecting the POS with the E-Invoicing Portal (IRP) and generating the IRN and QR code.

Gofrugal e-invoicing Software 
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1.5M+ IRNs generated through Gofrugal GST e-invoicing software

Gofrugal GST e-invoicing Software

Gofrugal has eliminated our manpower costs incurred in doing manual conversion of invoices to e-invoices by automating e-invoice generation. Elimination of manual error is the key benefit that saves us a lot of time in reconciliation and error fixing.

Mr.Utpal, Senior Accountant

TVS - Austin Distributors Pvt Ltd, Kolkata
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How to generate GST e-invoices?

Steps to generate e-invoice in the GST portal:

Step 1

The initial step in creating an e-invoice is to register in the government's GST portal

Step 2

The generated invoice must then be uploaded to the GST's Invoice Registration Portal (IRP) as the next step. The invoice uploaded in the standard format is checked and validated by this IRP system

Step 3

After validating the invoice using the IRP system, it generates an Invoice Reference Number (IRN) and Quick Response (QR) code. Each invoice for a B2B transaction will have a unique IRN generated, and the e-invoice can be downloaded with a digital signature, IRN, and QR code. The electronic invoice that is produced is utilized to create electronic waybills and to automatically fill out GST returns

gst e-invoice generation

How to generate GST e-invoices?

Steps to generate e-invoice in the GST portal:

Step 1

The initial step in creating an e-invoice is to register in the government's GST portal

Step 2

The generated invoice must then be uploaded to the GST's Invoice Registration Portal (IRP) as the next step. The invoice uploaded in the standard format is checked and validated by this IRP system

Step 3

After validating the invoice using the IRP system, it generates an Invoice Reference Number (IRN) and Quick Response (QR) code. Each invoice for a B2B transaction will have a unique IRN generated, and the e-invoice can be downloaded with a digital signature, IRN, and QR code. The electronic invoice that is produced is utilized to create electronic waybills and to automatically fill out GST returns

gst e-invoice generation

Top 3 reasons why your business needs Gofrugal e-invoicing software

Easy e-invoicing Software
Easy to Start

Setup e-invoicing within 5 minutes in 3 simple steps without any separate integration

e-invoicing generation
Breezy to Generate

Generate e-invoices instantly during billing and track the entire journey with an efficient dashboard

Maintain
Easy to Maintain

Maintain a complete record of IRNs generated over years in the cloud using GoSecure

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Benefits of Gofrugal GST e-invoicing software

Benefits of Gofrugal e-invoicing solution

Instant generation of IRN and QR code while creating an invoice directly in the POS

Benefits of Gofrugal e-invoicing solution

Reduced process flow eliminating tangling steps of preparing, downloading, uploading, etc

Benefits of Gofrugal e-invoicing solution

Possibility of viewing the created IRN and QR code at any time, even after a certain number of days

Benefits of Gofrugal e-invoicing solution

Avoid mismatches and errors by directly posting the bills to IRP

Benefits of Gofrugal e-invoicing solution

Exclusive TFA portal to manage the pending, failed, and successful e-invoices

Benefits of Gofrugal e-invoicing solution

Dual validation from our POS as well as from our IRP eliminates manual errors and generates 100% tax-compliant invoices

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Hassle-free Gofrugal e-invoicing software

e-invoicing was introduced to simplify the GST filing process for businesses and make them file it on time to reduce tax evasion. Gofrugal simplifies it even further with three simple steps using our e-invoicing solution.

Step 1: Enable e-invoicing in POS/ERP

Step 2: Register in the GST portal and generate API user login credentials

Step 3: Update API credentials in our Tax Filing Application portal

Step 1: Enable e-invoicing in POS/ERP

Step 2: Register in the GST portal and generate API user login credentials

Step 3: Update API credentials in our Tax Filing Application portal

That's it, now begin entering your bills and the e-invoice generates automatically
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Key Features of e-invoicing software

Gofrugal POS/ERP guarantees tax compliance for your business by serving as a conduit between your business and the GST portal to automate tax posting and filing

Streamlined Approach

Enable the entire E-Invoicing in just 3 simple steps from our POS. Let your business turnover be of any limit, our E-Invoicing solution eases you the process without any boundaries

Features of e-invoicing Software

Live Tracking Dashboard

Keep track of your transaction from the invoice to the e invoice, as well as any pending or failed updates, to resolve them and send them back to IRP

Features of e-invoicing Software

Print e-invoices instantly

Generate the e-invoice with the IRN and QR code immediately after posting the transaction using our integrated e-invoicing software

Features of e-invoicing Software

Print in your own way

Customize the invoice print template with the flexibility to add any disclosures leaving behind the space for IRN and QR code placement

Features of e-invoicing Software

Smart validation in POS

To prevent rejecting invoices for minor errors, basic GST disclosures are directly reviewed in the POS

Features of e-invoicing Software

Years of Back-ups!

With GoSecure, your business transactions are kept secure in the cloud until you decide to delete them. No longer need to rely on the GST portal for IRNs

Features of e-invoicing Software
Features of e-invoicing Software Features of e-invoicing Software Features of e-invoicing Software Features of e-invoicing Software Features of e-invoicing Software Features of e-invoicing Software
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Gofrugal is your one-stop solution for complete GST compliance

Bundled e-way bill with e-invoicing

By simply adding the extra information about the transporter, Gofrugal Tax Filing Application's (TFA) integrated solutions automate the preparation of e-way bills directly from e-invoices.

E-Invoicing + E-Way bill demo
Bundle e-way bill invoicing

Simplified GST filing with Gofrugal software

The Gofrugal Tax Filing Application (TFA) comes with built-in functionality for creating JSON/EXCEL/CSV files that are ready to upload for your standard GST returns, including GSTR-1, GSTR-2, and GSTR-3B. Additionally, you can reconcile your input tax credit (ITC) as stated in GSTR-2A and GSTR-2B. Dashboards are available in our AccountsEasy software to examine your quarterly and monthly GST liabilities and ITC positions.

File your GST returns from Gofrugal
Simplified GST filing with Gofrugal Software

Audit Trail is not a Hail

Gofrugal billing and accounting software has the audit trail feature right from the beginning for recording the log of all actions that happen inside, which is now mandated by Ministry of Corporate Affairs (MCA) to all the corporates from 1st April 2023. Gofrugal ensures compliant all the times and offers Audit Trail with tamper proof end to end tracking and prevents fraud.

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Overview of e-invoicing software

What is e-invoicing?

e-invoicing, or electronic invoicing, is the process of uploading all the B2B, SEZ, and export invoices into the GST-IRP portal in JSON format through authorized GSPs in order to generate the Invoice Registration Number (IRN) and Quick Response (QR) Code to validate the transactions in real-time and to automate the tax filing operations for a faster input tax credit.

What is the eligibility for e-invoicing?

There is no eligibility for businesses to generate e-invoices. Any legal business with a valid GST number can generate an e-invoice for the sale that happens.

To whom does e-invoicing apply?

From August 1, 2023, as per 6th phase of e-invoicing mandatory implementation, e-invoicing is mandatory for businesses whose aggregate turnover (all types of sales) cumulatively for a PAN exceeds Rs. 5 crore in any of the financial years from FY17-18.

What are the benefits of electronic invoicing software?

  • Real-time tracking of tax-compliant invoices between Seller, Buyer, and Govt. authorities using unique identifiers like IRN and QR Code
  • Faster Input Tax Credit through a seamless flow of ITC from a seller to a buyer
  • One-time reporting and Auto-population to GSTR-1 and e-way bill
  • Continue to provide required disclosures, you can have your own invoice format proving flexibility
  • Reduction of manual mistakes by real-time GST portal validation
  • Reduce frauds & manipulations (as immediate reporting to Govt) curbing Tax evasion
  • Part of Go Green / Digital India initiatives towards paperless offices

What is Invoice Registration Portal (IRP) in e-invoicing?

The Invoice Registration Portal (IRP) is the gateway to which the invoices will be pushed for validating and generating the unique IRN and QR code by connecting directly with the GST portal.

What is an Invoice Registration Number (IRN) in e-invoicing?

The Invoice Registration Number (IRN) is the unique e-invoice number generated from the IRN portal and has to be printed on the e invoice given to the buyer.

What happens if invalid information is submitted to the IRP portal?

If invalid information is submitted to the IRP portal, it verifies the details against the GST portal, declines the request, and doesn't generate an IRN or QR code.

What is TFA?

Tax Filing Application (TFA) is Gofrugal's e-invoicing solution, which connects our POS/Accounting ERP and the Government's e-invoicing portal to automate the e-invoicing process for every transaction that happens.

What is the difference between an e-invoice and an e-way bill?

e-invoicing is the latest technology to ease the GST filing process for faster input tax credit and generate valid invoices, which automatically reflect in the GSTR-1 of the seller. E-way bill is the bill generated for transporting the goods from supplier to buyer, which is mandatory for transporting goods worth more than Rs. 50,000.

what is buyer POS in e-invoice?

The buyer's Place of Supply (POS) in the e-invoice is the buyer's location code where the goods are to be delivered. In the e-invoice, it is mentioned as "Place of Supply" (POS), whereas in GSTR-1 it will be mentioned as "Place_of_Supply_State_Code." While auto-populating e-invoice details in the GST portal, if the Place of Supply (POS) is updated correctly, it will be mapped automatically in GSTR-1.

What is the recent amendment in the e-invoice threshold limit?

Currently, the GST e-invoice limit is set to 10 crores. However, the threshold for e-invoices' minimum annual turnover has been lowered to 5 crores. There is currently no proposal before the government to lower this threshold limit to Rs 5 crore with effect from 01.01.2023, as no such recommendation has yet been made by the Goods and Service Tax Council.

What happens after the invoice is uploaded to the IRP?

Once the invoice is uploaded to the Invoice Registration Portal (IRP), the invoice details will be verified with the GST portal, and an e-invoice will be generated immediately with the Invoice Registration Number (IRN) and QR Code.

Can a taxpayer sign an e-invoice?

No, for e-invoices, a signature is not required as the invoices are immediately validated in the e-invoicing portal with the GST data. Also, as part of authentication and verification, an Invoice Registration Number (IRN) and QR code are affixed to the e-invoice.

Can e-invoices be generated in bulk?

Yes, e-invoices can be generated in bulk from Gofrugal ERP, which has integrated e-invoicing solutions. Also, Gofrugal helps businesses reduce the bulk conversion of invoices to e-invoices by converting all the invoices directly to e-invoices on the billing screen itself, eliminating the steps of downloading from ERP and uploading in the e-invoice portal.

How to find out if the e invoice is generated?

After uploading the invoice into the e-invoice portal, if the Invoice Registration Number (IRN) and QR code are generated, it confirms that the e-invoice is generated.

How to find out if the e-invoice generation is failed for a particular transaction?

If the invoice uploaded in the e-invoice portal has invalid or wrong information, the e-invoice portal will reject the generation of IRP and QR code and those invoices will be moved to failed tab, which can be rectified and uploaded again to the IRP portal and E-Invoice can be generated.

How to validate the authenticity of a QR code in an e-invoice?

The GST Department has provided an e-invoice QR code verification app, wherein the QR code can be scanned using the "Verify QR code" option to display the GST e-invoice details stored in that QR code. The signed JSON can also be uploaded in the same app using the "Verify signed e-invoice" option to verify its authenticity.

What happens if the data entered in the bill sent to IRP has invalid information in the bill?

In the manual method, if the data in the bill is incorrect and is uploaded in the IRP as a JSON file, it will be rejected immediately, mentioning the exact reason why it was rejected. Then, we need to rectify it, convert it to a JSON file, and upload it again in the IRP. But with Gofrugal's e-invoicing software, the Tax Filing Portal application directly shows the reason for rejection. If we rectify it in the ERP, we can push it back to the IRP in a single click without the effort of exporting and importing data between the two.

Is it possible to eliminate the multiple visits to e invoice portal for e-invoice generation?

Yes, Gofrugal ERP's e-invoicing software completely eradicates the need for JSON files by directly uploading the bills that are made in ERP to the e-invoice portal and generating the IRN and QR code. It can even be done in bulk directly from the e-invoicing software (Tax Filing Application).

Why is Gofrugal the best in E-invoicing solution?

Gofrugal's e-invoicing software can generate e-invoices effortlessly with no additional processing. It's developed with the goal of easing out the user's tax compliance journey with regular tax updates and future proof for tax amendment. Gofrugal provides the best user experience to the customers of any business vertical to simplify and reduce manual efforts and errors in their day-to-day journey by making them experience simplicity. This makes Gofrugal ERP the best e-invoice software.

How to download free electronic invoicing software from Gofrugal?

Gofrugal's free electronic invoicing software can be downloaded by clicking below.

e-invoicing software free download